RULES REGARDING DISCIPLINARY MEASURES FOR STUDENTS AT AARHUS UNIVERSITY

 

In the event of any inconsistency between the Danish and English language versions of the document, the Danish version prevails

 

RULES REGARDING DISCIPLINARY MEASURES FOR STUDENTS AT AARHUS UNIVERSITY

 

Under the Act on Universities (the University Act) as well as the Ministerial Order on University Examinations and Grading (the Examination Order), the Ministerial Order on Admission to and Enrolment on Master's Degree Programmes at Universities and the Ministerial Order on Admission to and Enrolment on Bachelor’s Degree Programmes at Universities, etc., the following applies:

 

Rules of conduct etc.

 

1.-(1) During their studies at the university, students must conduct themselves in a considerate and decent manner out of consideration for the uninterrupted functioning of the university.

 

(2) This means that students are under an obligation to show consideration for other students and staff and for the university’s premises, buildings and property when on university property. This means, among other things, that loud behaviour, eating, drinking, smoking etc. will not be tolerated in a manner or in areas where this causes inconvenience for others.

 

(3) Students are under an obligation to comply with rules regarding conduct or safety posted on on signs, posters or in house rules in laboratories, at libraries, in classrooms, exam rooms and conference rooms, in hallways,in canteens, and so on.

 

Handling violations

 

2.-(1) Students are under an obligation to follow directions and instructions from the university staff regarding compliance with the rules mentioned in Section 1.

 

3.-(1) Cases concerning violations of rules of conduct are normally handled by the person responsible for the relevant room or the relevant activity, i.e. the director of studies (in connection with teaching-related incidents), the department head (in connection with incidents on the department’s premises) or the dean (in connection with cases which are not the responsibility of a specific director of studies or department head).

 

(2) The person in charge may summon the student for an interview about the matter and may, if necessary, issue an oral or written warning to the student not to repeat the violation.

 

Violations of examination rules, including cheating at exams

 

4.-(1) Students must comply with the exam rules laid down by the university, including rules on cheating at exams.

 

(2) In cases of suspected cheating at exams, the lecturer or the degree programme studies administration office conducts a preliminary investigation of the case. If the suspicion of cheating is found to be justified, the case is reported to the rector. A case of suspected cheating at an exam which comes to the attention of the exam supervisor(s), for example in connection with written exams, is also reported to the rector.

 

(3) If suspicion of cheating is confirmed in connection with a non-individualised group exam, none of the participants in the group receive a mark for the exam, cf. the rules regarding this in the Examination Order. Pursuant to Section 6, disciplinary measures will be considered when there is evidence of cheating at exams or of aiding other students to cheat at exams.

 

(4) Attempted cheating at exams is handled in the same way as successful cheating.

 

(5) The university may use electronic aids to uncover cheating at exams.

 

Informing the rector

 

5.-(1) Upon repeated or serious violations of the rules in Section 1, including the requirement for considerate and decent behaviour, the person responsible may report the incident to the rector.

 

(2) Other serious breaches of academic discipline, including research ethics, are also reported to the rector. This includes such actions as falsification of documents published by the university, abuse of data/data hacking, unauthorised use of software, violation of data security or theft/abuse of the research findings or works of others.

 

(3) Students who, in connection with admission to and enrolment in Aarhus University, provide incorrect or incomplete information on successfully completed degree programme elements from all previous non-completed degree programmes at the same level, cf. the Ministerial Order on Admission to and Enrolment on Bachelor’s Degree Programmes at Universities and the Ministerial Order on Admission to and Enrolment on Master's Degree Programmes at Universities, are also reported to the rector. The same applies to completed degree programmes at the same level, cf. the Ministerial Order on Academy Profession Degree Programmes and Professional Bachelor’s Degree Programmes.

 

(4) Any crimes committed at the university (e.g. threats, violent behaviour, vandalism, arson, theft) are reported to the rector immediately. This is done in part with a view to the rector deciding whether to report the incident to the police and in part with a view to considering the imposition of sanctions pursuant to Section 6 in cases where the incident impacts the functioning of the university.

 

(5) Reports to the rector must be submitted in writing or must as soon as possible be followed by a written statement of the case in a form which can form the basis for presenting the case to the student.

 

Sanctions

 

6.-(1) The rector may impose the following sanctions:

 

  • Letter of warning

  • Annulment of one or more exams

  • Temporary expulsion from the university

  • Permanent expulsion.

 

(2) Annulment of an exam may take place in cases where cheating at an exam/a violation of exam rules is detected. When an exam is annulled, this means that the student has used one examination attempt by registering for the exam in question and that his/her exam paper will not be marked. If a mark has already been awarded, it will be annulled. If, pursuant to the exam rules, more than one exam must be passed during the same examination period, being expelled from one of the exams may result in the annulment of the results of all of the exams.

 

(3) The sanctions expulsion from the university or annulment of all of a student’s exams in an examination period may be applied in case of serious or repeated violations of the rules in Sections 4 and 5, subsections 1-4. Expulsion from the university may also take place in situations in which the rector finds it necessary to impose this serious sanction to ensure the uninterrupted functioning of the university or to ensure the public’s confidence in the exams conducted at the university.

 

(4) Expulsion from the university means that the student is administratively withdrawn from the university, and as a consequence is excluded from participation in activities at the university, including all teaching and exam activities. In connection with temporary expulsion, the student has the right to to apply for readmission to the university at the end of the expulsion period.

 

(5) When deciding whether a student should be expelled and whether such expulsion should be temporary or permanent, account must be taken of the seriousness of the offense, whether prior warnings were issued, the risk of repeated offences and preservation of the public’s respect for the work performed at the university.

 

Other provisions

 

7.-(1) The consideration of breaches of the disciplinary rules must take place in accordance with the rules of the Danish Public Administration Act.

 

8.-(1) A decision made by a subordinate manager may be brought before the rector.

 

(2) The final decisions of the university reached in accordance with these rules may be appealed to the Danish Agency for Higher Education by the party which the decision concerns (the complainant) if the appeal concerns legal issues.

 

Entry into force

 

9.-(1) These rules come into force as of 1 April 2016.

 

(2) The rules regarding disciplinary measures for students at Aarhus University of 1 January 2014 are repealed.