Historical - non-valid version
Election
Aarhus University
The Election Committee
Election Circular
Circular of 29 September 2011 regarding the calling of elections at Aarhus University in autumn 2011.
The election circular is determined in accordance with the Rules and Regulations for Aarhus University of 20 November 2007. The election circular is also determined in accordance with Aarhus University’s election regulations of 1 March 2010.
ARTICLE 1
General rules and regulations for holding elections
1.1.
Elections are held for the Aarhus University Board, academic councils, PhD committees, boards of studies and the Master of Public Health Education Committee at the Faculty of Health.
Article 4 states which election groups have voting rights to the individual bodies.
1.2
Individuals who fall under one of the election groups mentioned in Article 3 on 1 October 2011, as well as the time the election is held, are included in the election lists and are thereby entitled to vote and are eligible for election. Individuals who are on leave on 1 October 2011 or on the date of the election are not included in the election lists and are thereby neither entitled to vote nor eligible for election.
1.3
Elections to collegial bodies are based on lists according to a system of proportional representation with the option of forming list pacts and electoral pacts.
Elections are held electronically. It is also possible to vote using paper ballots. All ballots are secret.
1.4
The Elections Committee’s notices regarding the election circular are legally binding and published at www.au.dk/election.
ARTICLE 2
Deadlines
2.1
The following deadlines have been determined for nomination, objections, voting, etc. in connection with elections to governing organs, along with a separate schedule for elections to main academic area boards of studies at the School of Business and Social Sciences.
| Schedule for elections to governing organs 2011 | Schedule for elections to main academic area boards of studies at School of Business and Social Sciences |
| 31 August 2011 Deadline for deans to inform staff and students on the new governing organs to be elected in 2011 | 31 August 2011 Deadline for deans to inform staff and students on the new governing organs to be elected in 2011 |
| 15 September 2011 Deans' deadline for any supplementary additions/corrections with regard to the structure and composition of the new governing organs. | 15 September 2011 Deans' deadline for any supplementary additions/corrections with regard to the structure and composition of the new governing organs. |
| 15- 26 September 2011 Drafting of election circular including comments from main academic areas on text. | 15- 26 September 2011 Drafting of election circular including comments from main academic areas on text. |
| 30 September 2011 Deadline for approval of final version of circular by Election Committee. The election circular is published at www.au.dk/valg. | 30 September 2011 Deadline for approval of final version of circular by Election Committee. The election circular is published at www.au.dk/valg. |
| 1 October 2011 Deadline for right to vote and eligibility. | 1 October 2011 Deadline for right to vote and eligibility. |
| 4 November 2011 Election lists of all individuals with the right to vote published at www.au.dk/valg to enable objections from the public. | 4 November 2011 Election lists of all individuals with the right to vote published at www.au.dk/valg to enable objections from the public. |
| 8 November 2011 at 12.00 Deadline for objections regarding the published election lists. | 8 November 2011 at 12.00 Deadline for objections regarding the published election lists. |
| 8 November 2011 The final election lists are published at www.au.dk/valg. | 8 November 2011 The final election lists are published at www.au.dk/valg. |
| 9 November 2011 at 9 Open for nomination of candidates. | 9 November 2011 at 9 Open for nomination of candidates. |
| 14 November 2011 at 12.00 Deadline for nomination of candidates. | |
| 17 November 2011 Lists of candidates as well as existing list pacts and electoral pacts are published at www.au.dk/valg and are open to objections. | |
| 21 November 2011 at 16 Deadline for formation of list pacts and electoral pacts. | |
| 24 November 2011 Publication of any list pacts and electoral pacts which have not already been published. | |
| 28 November 2011 at 12 Deadline for objections to proposed candidates as well as list pacts and electoral pacts. | |
| 28 November 2011 In case of uncontested election, deadline for public announcement. Published at www.au.dk/valg. | |
| 28 November 2011 The final lists of candidates are published at www.au.dk/valg. | |
| 29 November - 2 December 2011 Elections held. | |
| 5 December 2011 Counting of votes. | |
| 6 December 2011 Deadline for announcement of election results. The election result will be announced as soon as it is known. | |
| 14 December 2011 at 12.00 Deadline for complaints regarding elections. | |
| 21 December 2011 at 12.00 Deadline for announcement of candidates as well as formation of list pacts and electoral pacts. | |
|
| 2 January 2011 Lists of candidates as well as existing list pacts and electoral pacts are published at www.au.dk/valg and are open to objections. |
|
| 5 January 2012 at 12.00 Deadline for formation of list pacts and electoral pacts. |
|
| 6 January 2012 Publication of any list pacts and electoral pacts which have not already been published. |
|
| 10 January 2012 at 12.00 Deadline for objections to proposed candidates as well as list pacts and electoral pacts. |
|
| 11 January 2012 In case of uncontested election, deadline for public announcement. Published at www.au.dk/valg. |
|
| 12 January 2012 The final lists of candidates are published at www.au.dk/valg. |
| 1 February 2012 Newly elected members assume their duties.
| 1-2 February 2012 Elections held. |
|
| 3 February 2012 Counting of votes. |
|
| 6 February 2012 Deadline for announcement of election results. The election result will be announced as soon as it is known. |
|
| 13 February 2012 at 12.00 Deadline for complaints regarding elections. |
|
| Immediately after 13. February (if no complaints are made regarding the elections) or 1 March (in case of complaints). Newly elected members assume their duties. |
ARTICLE 3
Election groups
The electorate is divided into five election groups:
3.1
Election group I (full-time academic staff and lecturers) comprises staff members working 18½ hours per week or more in positions covered by the ministry’s memorandum on the position structure for academic staff, and not defined in the memorandum as part-time positions. Clinical professors and clinical associate professors are considered the equivalent of full-time academic staff whose main job is at the university. Clinical lecturers in dentistry, including senior clinical instructors in dentistry working a minimum of 15 hours per week, are considered the equivalent of full-time academic staff whose main job is at the university. The election group comprises staff members covered by the position structure for academic staff with research tasks at sector research institutions. The election group comprises staff members covered by the position structure relating to the graduate engineer and export engineer degree programmes, as well as staff members employed in accordance with the rules for assistant and associate professors working with the business administration and language degree programmes taught at the Aarhus School of Business departments.
3.2
Election group II (part-time academic staff and lecturers) comprises other staff members covered by the ministry’s memorandum on the position structure for academic staff, and whose employment involves a minimum of 100 salaried hours during the term in which the election is called, or 200 salaried hours in all during the academic year in question.
3.3
Election group III (technical and administrative staff) comprises all technical and administrative staff members working an agreed minimum of 18½ hours per week.
3.4
Election group IV (students) comprises students enrolled at the university in full-time degree programmes. PhD students who do not fall under election group I because of their employment situation belong to election group IV.
3.5
Election group IV (part-time students) comprises students enrolled at the university in part-time degree programmes.
3.6
With regard to the appointment of PhD committees, employed PhD students who normally fall under election group I are regarded as belonging to election group IV.
ARTICLE 4
Bodies, election groups, number of mandates
The number of mandates elected for each body, election group and representation area, if applicable, are stipulated in the following list:
The Board
Five members are elected to the Board
Number of mandates Election group Area of representation
2 Election Group I
1 Election Group III
2 Election Group IV
Faculty of Arts
The Faculty of Arts holds central elections to one academic council, one PhD committee and four boards of studies.
Academic council, Arts
Number of mandates Election group Area of representation
3 Election Group I Department of Culture and Society
3 Election Group I Department of Education
3 Election Group I Department of Aesthetics and Communication
1 Election Group I Centre for Teaching
Development and
Digital Media
2 Election Group I Employed PhD Students
3 Election Group III (incl. ICEI)
4 Election Group IV
PhD Committees, Arts
Number of mandates Election group Area of representation
2 Election Group I Department of Culture and Society
2 Election Group I Department of Education and
Centre for Teaching Development and Digital Media
2 Election Group I Department of Aesthetics and Communication
2 Election Group IV Department of Culture and Society
2 Election Group IV Department of Education and
Centre for Teaching Development and Digital Media
2 Election Group IV Department of Aesthetics and Communication
Boards of Studies, Arts
Department of Culture and Society Board of Studies
Number of mandates Election group Area of representation
1 Election Group I Philosophy and the History of Ideas
1 Election Group I Study of Religion
1 Election Group I History and Classical Studies
1 Election Group I Anthropology and Human Security
1 Election Group I Area Studies Europe
1 Election Group I Area Studies Asia incl. Arabic/Islam
1 Election Group I Archaeology
1 Election Group IV Philosophy and the History of Ideas
1 Election Group IV Study of Religion
1 Election Group IV History and Classical Studies
1 Election Group IV Anthropology and Human Security
1 Election Group IV Area Studies Europe
1 Election Group IV Area Studies Asia incl. Arabic/Islam
1 Election Group IV Archaeology
Department of Aesthetics and Communication Board of Studies
Number of mandates Election group Area of representation
1 Election Group I Information Studies and Digital Design
1 Election Group I Media Studies and Journalism
1 Election Group I Musicology and Dramaturgy
1 Election Group I Aesthetics and Culture; Art History
1 Election Group I Literary History, Rhetoric and Children's Literature
1 Election Group I Scandinavian Language and Literature;
Adventure Economics
1 Election Group I Semiotics and Linguistics
1 Election Group I English
1 Election Group I German and Romantic Languages
1 Election Group IV Information Studies and Digital Design
1 Election Group IV Media Studies and Journalism
1 Election Group IV Musicology and Dramaturgy
1 Election Group IV Aesthetics and Culture; Art History
1 Election Group IV Literary History, Rhetoric and Children's Literature
1 Election Group IV Scandinavian Language and Literature;
Adventure Economics
1 Election Group IV Semiotics and Linguistics
1 Election Group IV English
1 Election Group IV German and Romantic Languages
Department of Education Board of Studies
Number of mandates Election group Area of representation
1 Election Group I Educational Science
1 Election Group I Pedagogical Anthropology
1 Election Group I Pedagogical Sociology and Life-long Learning
1 Election Group I Pedagogical Philosophy
1 Election Group I Pedagogical Psychology
1 Election Group I Didactics
1 Election Group I General Pedagogics
1 Election Group I Part-time Master's Programmes
1 Election Group IV Educational Science
1 Election Group IV Pedagogical Anthropology
1 Election Group IV Pedagogical Sociology and Life- long Learning
1 Election Group IV Pedagogical Philosophy
1 Election Group IV Pedagogical Psychology
1 Election Group IV Didactics
1 Election Group IV General Pedagogics
1 Election Group IV Part-time Master's Programmes
Theology Board of Studies
Number of mandates Election group Area of representation
3 Election Group I
3 Election Group IV
Faculty of Science and Technology
The Faculty of Science and Technology holds central elections to one academic council, one PhD committee and one board of studies.
Academic Council, Faculty of Science and Technology
Number of mandates Election group Area of representation
1 Election Group I Department of Animal Science
1 Election Group I Department of Environmental Science
1 Election Group I Department of Geoscience
1 Election Group I Department of Engineering
1 Election Group I Department of Agroecology
1 Election Group I Department of Food Science
1 Election Group I Department of Physics and Astronomy
1 Election Group I Department of Mathematics and QGM
1 Election Group I Department of Chemistry
1 Election Group I Department of Computer Science
2 Election Group I Department of Bioscience
1 Election Group I Department of Molecular Biology and Genetics
1 Election Group I iNANO and BiRC
1 Election Group I Employed PhD students
3 Election Group III
1 Election Group I PhD students who are not employees
1 Election Group IV Biology
Bachelor’s degree programme
in Agriculture, Environment and Food Science along with
Master's degree programmes in agrobiology, agriculture, nature and environment and molecular nutrition and food production
1 Election Group IV Molecular Biology as well as
Bachelor's degree programmes in molecular medicine
1 Election Group IV Chemistry, Medical Chemistry,
Physics, Nanoscience and
Geology, as well as
Master's degree programmes in Astronomy, Technical Physics, Science Studies, and Geophysics
1 Election Group IV Computer Science,
Mathematics, Mathematics-Economics,
the Bachelor's degree programme in IT as well as
the Master's degree programmes in IT product development, bioinformatics and statistics
1 Election Group IV the Bachelor's degree
programmes in chemistry and technology,
biotechnology and geotechnology as well as
the Master's degree programmes in process technology,
biossystem technology, technical IT, optics and electronics, biomedical technology, construction, technical geology, mechanics and business development
PhD Commitee, Faculty of Science and Technology
Number of mandates Election group Area of representation
1 Election Group I Department of Physics and Astronomy
Department of Chemistry
Department of Mathematics
iNANO
1 Election Group I Department of Molecular Biology and Genetics
1 Election Group I Department of Bioscience
1 Election Group I Department of Agroecology
Department of Environmental Sciences
1 Election Group I Department of Animal Science
Department of Food Science
1 Election Group I Department of Computer Science
Department of Engineering
Department of Geoscience
1 Election Group IV Department of Physics and Astronomy
Department of Chemistry
Department of Mathematics
iNANO
1 Election Group IV Department of Molecular Biology and Genetics
1 Election Group IV Department of Bioscience
1 Election Group IV Department of Agroecology
Department of Environmental Sciences
1 Election Group IV Department of Animal Science
Department of Food Science
1 Election Group IV Department of Computer Science
Department of Engineering
Department of Geoscience
Board of Studies, Faculty of Science and Technology
Board of Studies, Aarhus School of Science
Number of mandates Election group Area of representation
6 Election Group I (incl. VIP from Health affiliated with Molecular Medicine).
1 Election Group IV Biology,
Bachelor’s degree programme in Agriculture, Environment and Food Science as well as
Master's degree programmes in agrobiology, agriculture, nature and environment and molecular nutrition and food production
1 Election Group IV Molecular Biology as well as
Bachelor's degree programmes ´ in molecular medicine
1 Election Group IV Chemistry and Medical Chemistry
1 Election Group IV Physics, Nanoscience and Geology as well as
Master's degree programmes in astronomy, technical physics,
science studies, and geophysics
1 Election Group IV Computer Science,
the Bachelor's degree programme in IT as well as
Master’s degree programmes in IT product development and bioinformatics
1 Election Group IV Mathematics, Mathematics- Economics as well as the Master's degree programme in statistics
Faculty of Health
The Faculty of Health holds central elections to one academic council, one PhD committee, seven boards of studies and one education committee.
Academic Councils, Faculty of Health
Number of mandates Election group Area of representation
3 Election Group I Department of Clinical Medicine
3 Election Group I Department of Biomedicine
2 Election Group I Department of Public Health
2 Election Group I Department of Dentistry
1 Election Group I Department of Forensic Medicine
1 Election Group I Employed PhD students
3 Election Group III
1 Election Group IV PhD students who are not employees
2 Election Group IV the degree programme in medicine (Department of
Biomedicine, Department of Forensic Medicine, Department of Clinical Medicine and Department of Public Health)
1 Election Group IV the degree programme in dentistry (Department of
Dentistry)
1 Election Group IV Other degree programmes
PhD Committee, Faculty of Health
Number of mandates Election group Area of representation
2 Election Group I Department of Public Health and Department of
Forensic Medicine
1 Election Group I Department of Odontology
2 Election Group I Department of Biomedicine
2 Election Group I Department of Clinical Medicine
4 Election Group IV
Boards of Studies, Faculty of Health
Board of Studies, Medicine
Number of mandates Election group Area of representation
2 Election Group I Department of Biomedicine
1 Election Group I Department of Public Health
3 Election Group I Department of Clinical
Medicine and Department of
Forensic Medicine
6 Election Group IV
Board of Studies, Dentistry
Number of mandates Election group Area of representation
3 Election Group I
1 Election Group II
4 Election Group IV
Board of Studies, the Master's Degree Programme in Health Science
Number of mandates Election group Area of representation
3 Election Group I Department of Public Health
3 Election Group IV MSc in Health Science students
Board of Studies, Health Care
Number of mandates Election group Area of representation
3 Election Group I Department of Public Health
3 Election Group I and V MSc in Nursing students and part-time Master's degree students in clinical nursing
Board of Studies, Public Health Studies
Number of mandates Election group Area of representation
3 Election Group I Department of Public Health
1 Election Group I Political Science
4 Election Group IV MSc in Public Health students
Board of Studies, the Master's Degree Programme in Molecular Medicine
Number of mandates Election group Area of representation
2 Election Group I Department of Clinical Medicine
1 Election Group I Department of Biomedicine
1 Election Group I Science and Technology
3 Election Group IV Master's degree students in molecular medicine
Board of Studies, Sport Science
Number of mandates Election group Area of representation
4 Election Group I Department of Public Health (incl. the former
Department of Health Science)
4 Election Group IV
Education Committee, Master of Public Health
Number of mandates Election group Area of representation
3 Election Group I Department of Public Health
4 Election Group V Part-time Master's degree students, Master of Public
Health programme
School of Business and Social Sciences
The School of Business and Social Sciences holds central elections to one academic council, one PhD committee and one main area board of studies, in addition to six subject boards of studies, one Bachelor of Commerce (HD) board of studies and one part-time Master's degree board of studies.
Academic Councils , School of Business and Social Sciences
Number of mandates Election group Area of representation
2 Election Group I Department of Psychology
and Behavioural Sciences
2 Election Group I Department of Political Science
and Government
2 Election Group I Department of Economics
and Business
2 Election Group I Department of Law
2 Election Group I Department of Business Communication
2 Election Group I Department of Business Administration
2 Election Group I AU Herning
2 Election Group I Employed PhD students
3 Election Group III
5 Election Group IV
PhD Committee, School of Business and Social Sciences
Number of mandates Election group Area of representation
1 Election Group I Department of Psychology
and Behavioural Sciences
1 Election Group I Department of Political Science
and Government
1 Election Group I Department of Economics
and Business
1 Election Group I Department of Law
1 Election Group I Department of Business Communication
1 Election Group I Department of Business Administration
1 Election Group 1 School of Business and Social Sciences
1 Election Group IV Business Communication
1 Election Group IV Psychology and Behavioural Sciences
1 Election Group IV Political Science and Government
1 Election Group IV Business Administration
1 Election Group IV Economics and Business
1 Election Group IV Law
1 Election Group IV Social Sciences and Business
Board of Studies, School of Business and Social Sciences
Main Area Board of Studies, School of Business and Social Sciences
Number of mandates Election group Area of representation
1 Election Group I Board of Studies for Psychology and Behavioural Science
1 Election Group I Board of Studies for Political Science and Government
1 Election Group I Board of Studies for Economics
and Business
1 Election Group I Board of Studies, Law
1 Election Group I Board of Studies for
Business Communication
1 Election Group I Board of Studies for Business Economics
1 Election Group IV Board of Studies for Psychology and Behavioural Sciences
1 Election Group IV Board of Studies for Political Science and Government
1 Election Group IV Board of Studies for Economics
and Business
1 Election Group IV Board of Studies, Law
1 Election Group IV Board of Studies for
Business Communication
1 Election Group IV Board of Studies for Business Economics
Board of Studies for Psychology and Behavioural Science
Number of mandates Election group Area of representation
4 Election Group I Department of Psychology
and Behavioural Science
4 Election Group IV and V Department of Psychology
and Behavioural Science
Board of Studies for Political Science and Government
Number of mandates Election group Area of representation
4 Election Group I Department of Political Science
and Government
4 Election Group IV and V Department of Political Science
and Government
Board of Studies for Economics and Business
Number of mandates Election group Area of representation
4 Election Group I Department of Economics and
Business
1 Election Group I Department of Business Adm.
5 Election Group IV Economics and Soc. Business
Economics
Board of Studies, Law
Number of mandates Election group Area of representation
5 Election Group I Department of Law
1 Election Group I Department of Economics
And Business
4 Election Group IV and V Law
1 Election Group IV MSc in Business
Administration and Commercial Laws
1 Election Group IV BSc in Business Administration
And Commercial Laws
Board of Studies for Business Communication
Number of mandates Election group Area of representation
5 Election Group I Department of Business Communication
1 Election Group I AU Herning
5 Election Group IV Master’s degree in language for
business purposes and international business communication
1 Election Group IV ICM
Board of Studies for Business Economics
Number of mandates Election group Area of representation
2 Election Group I Department of Business Admin.
2 Election Group I Department of Economics
and Business
1 Election Group I AU Herning
1 Election Group I Department of Law
4 Election Group IV BSc in economics and business administration, MSc in accounting and MSc in economics and business administration
1 Election Group IV BSc in economics and business administration, MSc in economics and business administration
1 Election Group IV ITKO
Bachelor of Commerce (HD) Board of Studies
Number of mandates Election group Area of representation
1 Election Group I Department of Business Administration
1 Election Group I Department of Economics
and Business
1 Election Group I Department of Law
1 Election Group I AU Herning (excepting single subjects)
4 Election Group IV BSc of Commerce (excepting single subjects)
Part-time Master's Degree Board of Studies
Number of mandates Election group Area of representation
1 Election Group I Department of Psychology and
Behavioural Science
1 Election Group I Department of Political Science and Government
1 Election Group I Department of Economics
and Business
1 Election Group I Department of Law
1 Election Group I Department of Business Communication
1 Election Group I Department of Business Administration
1 Election Group I AU Herning
7 Election Group V Part-time Master's degree students at
BSS
ARTICLE 5
Terms in office
3.1
The Board: Election Group I serves for the term 1 February 2012 - 31 January 2016
Election Group II serves for the term 1 February 2012 - 31 January 2016
Election Group IV serves for the term 1 February 2012 - 31 January 2013
The academy councils: Election Group I serves for the term 1 February 2012 - 31 January 2016
Election Group II serves for the term 1 February 2012 - 31 January 2016
Election Group IV serves for the term 1 February 2012 - 31 January 2013
PhD committees: Election Group I serves for the term 1 February 2012 - 31 January 2015
Election Group IV serves for the term 1 February 2012 - 31 January 2013
Boards of studies: Election Groups I and II serve for the term 1 February 2012 - 31 January 2015
Election Groups IV and V serve for the term 1 February 2012 - 31 January 2013
Education committees: Election Group I serves for the term 1 February 2012 - 31 January 2016
Election Group V serves for the term 1 February 2012 - 31 January 2013
ARTICLE 6
Election lists
6.1
The Elections Committee draws up lists of individuals with voting rights, based on their workplace or enrolment on 1 October 2011. Each individual with voting rights is indicated by name, election group and a list of the bodies they can vote for. Students enrolled in a full-time degree programme with elective subjects are given voting rights in their main subject. Students enrolled in a Bachelor’s degree programme at the same time as having provisional enrolment in a Master’s degree programme are given voting rights in their Master’s degree programme. Students who would like voting rights in an elective subject instead of their main subject or in their Bachelor’s degree programme instead of their Master’s degree programme should notify the Elections Secretariat no later than 8 November 2011 at 12.00 noon. No changes to the allocation of voting rights are possible after this date.
6.2
Individuals with voting rights can check their right to vote by logging in to the election system at www.au.dk/election.
The election lists are also available on the university’s website at www.au.dk/election from 4 November 2011 until the election is over.
All individuals with voting rights can make objections to errors in the election lists regarding both their own conditions and those of others. Objections must be submitted on special forms available at www.au.dk/election. Objections must be submitted to the Elections Secretariat no later than 8 November 2011 at 12.00 noon. The sender is responsible for ensuring that the notification is received on time by the Elections Secretariat.
6.3
Individuals who meet the conditions for exercising their voting rights in several areas can notify the Elections Secretariat no later than 8 November 2011 at 12.00 noon regarding where they wish to exercise their voting rights. If no such statement is made, the Elections Secretariat decides where the rights are to be exercised.
6.4
After 8 November 2011 at 12.00 noon, no changes to the election lists can be called for. However, as far as practically possible, the Elections Committee will correct actual errors it may be aware of. However, as far as practically possible, the Elections Committee will correct actual errors that come to its attention.
6.5
Nobody not included in the election list for a particular election area at the beginning of an election can demand to vote within the area in question.
ARTICLE 7
Nomination of candidates
7.1
Nomination of candidate lists must be submitted electronically at www.au.dk/election or on special forms available at www.au.dk/election. . Candidate lists must be submitted electronically or submitted to the Elections Secretariat no later than 14 November 2011 at 12.00 noon. The sender is responsible for ensuring that the list is received on time by the Elections Secretariat.
7.2
Candidate lists are approved by the Elections Committee and published at www.au.dk/election. Apart from this, the Elections Committee assumes no responsibility for duplicating further information on behalf of the nominators.
7.3
Candidate lists are registered in the electronic ballot papers in the sequence in which they are received by the Elections Secretariat. If candidate lists for the same body are received at the same time, the order of the candidate lists in question is determined by a draw. Candidate lists included in the list pacts and/or electoral pacts are recorded on the ballot papers in connection with the first received nomination list included in the pact. However, this only applies for candidate lists included in list pacts and/or electoral pacts notified at the same time as candidate lists, i.e. no later than 14 November 2010 at 12.00 noon. Candidate lists included in list pacts and/or electoral pacts notified after 14 November 2010 at 12.00 noon are recorded in the ballot papers in the sequence in which they are received by the Elections Secretariat. However, the ballot papers always state which lists are in pacts together.
Candidates on lists with equal ranking are registered in alphabetical order by surname.
7.4
Objections to the published candidate lists must be submitted in writing to the Elections Committee via the Elections Secretariat on special forms available at www.au.dk/election no later than 28 November 2011 at 12.00 noon.
7.5
Provided a request is made, approved candidate lists are designated with one of the terms approved for the lists by the Elections Committee. Lists that are not designated can be given a name by the Elections Committee.
ARTICLE 8
List pacts and electoral pacts
8.1
It is possible to enter into
a) list pacts between individual lists.
b) electoral pacts between individual lists and list pacts.
c) electoral pacts between list pacts.
8.2
List pacts and electoral pacts can be entered into on either the nominations of candidates or special forms available at www.au.dk/election. The declaration must be signed by all the candidates included in the lists.
8.3
Notification of list pacts and electoral pacts must be submitted to the Elections Secretariat no later than 21 November 2011 at 16.00. The sender is responsible for ensuring that the notification is received on time by the Elections Secretariat.
8.4
Notifications of list pacts and electoral pacts are approved by the Elections Committee and published at www.au.dk/election.
8.5
Objections to the published list pacts and electoral pacts must be submitted in writing to the Elections Committee via the Elections Secretariat on special forms available at www.au.dk/election no later than 28 November 2011 at 12.00 noon.
ARTICLE 9
Cancellation of ballot
9.1
If the number of candidates listed in an election area does not exceed the number of candidates to be elected, the ballot is cancelled.
9.2
The Elections Committee publishes the cancellation of ballot on 28 November 2011 at www.au.dk/election.
ARTICLE 10
Elections
10.1
The elections will be held electronically during the period 29 November - 2 December 2011.
The electronic polling place is accessed via www.au.dk/election. It is possible to vote from all computers with an Internet connection. Guidelines for electronic voting are available at www.au.dk/election.
The electronic elections are open from 29 November 2011 at 09.00 until 2 December 2011 at 16.00.
10.2
It is possible to vote using a paper ballot at the Information Centre, Fredrik Nielsens Vej 5, 8000 Aarhus C.
Voting by paper ballot is possible on 2 December 2011 from 9.00 to 12.00 noon. An election official is in charge of the polling place for the paper ballot vote.
10.3
The polling booth where the paper ballot vote is held must be laid out in such a way that nobody can see where people casting votes actually tick off their vote on the ballot paper.
The ballot box must be sealed and designed in such a way that no ballot paper can be removed without opening the box.
Before the first ballot paper is placed in the ballot box, the election official opens it in the presence of witnesses and shows them that the ballot box is empty, after which the election official immediately closes and seals the box in the presence of those attending.
10.4
Voting by paper ballot at the polling place closes when no individuals with voting rights come forward to vote after the published closing time, even though they are encouraged to do so.
10.5
The election official can decide that, during the elections, nobody can be present in the room where the elections are held, apart from the election official and those people either casting votes or waiting to vote. The number of the latter can be restricted in order to maintain law and order.
During the time spent in the room where the elections are held, voters must not in any way campaign for or against any list or candidate.
Those present are obliged to abide by the decisions of the head of the polling place.
10.6
Individuals with voting rights report to the election official at the polling place for the paper ballot vote in the sequence in which they meet up. Voters must show picture identification, after which the election official contacts the Elections Secretariat to verify that that they have not already voted electronically.
Once they have been given ballot papers, individuals with voting rights must immediately enter the polling booth, where nobody else may be present while voting is taking place. Voting takes place by marking a cross in the field for the candidate or candidate list the voter wants to elect.
Having marked a cross on the paper ballot, voters then fold it so that nobody else can see how they have voted, after which they immediately place the ballot papers in the ballot box in the presence of the election official.
10.7
Election officials at polling places for paper ballot votes are not permitted to find out how a voter has voted. It is similarly forbidden to use or relay data from the election lists, apart from information necessary for holding the election.
10.8
If ballot papers are found to be unsuitable for use or incorrectly filled out after being handed to the voter, but prior to being placed in the ballot box, the voter can return to the election official and exchange the unsuitable ballot papers for new ones.
10.9
Voters whose lack of mobility or similar means they are unable to cast their vote by ballot paper in the way prescribed can request assistance from the election official in casting their vote, and the necessary modification of the prescribed procedure can be made at the discretion of the election official. If the voter in question is blind or visually impaired, assistance can be provided in casting their vote either by a person present who is selected by the voter or the election official.
10.11
When the voting by paper ballot is over, the ballot boxes and any ballot papers returned in exchange for new ones must – under close supervision – be taken to the place where determining the results of the election is to be carried out.
ARTICLE 11
Counting of votes
11.1
Counting the votes takes place publicly as soon as possible after voting has closed. The Elections Committee can limit the number of people present depending on the amount of space available.
Counting the votes is headed by the chair of the Elections Committee.
11.2
A report is released of the votes cast electronically. Votes cast by ballot paper are registered and a combined report is released.
11.3
A vote is submitted for the candidate or list in whose field the voter has marked a cross on the paper ballot. If any doubt arises as to the validity of a paper ballot or which candidate or list has been voted for, the ballot paper is temporarily set aside.
If any doubts should arise in connection with proportional representation elections as to which candidate in the same candidate list the voter wanted to elect, the vote is regarded as submitted on the list, provided it is certain that the voter wanted to elect one of the candidates in the list.
11.4
The Elections Committee determines whether doubtful ballot papers should be regarded as valid or not. A ballot paper is invalid
a) when there is uncertainty regarding which candidate list the voter wanted to elect.
b) when it must be assumed that the ballot paper was not distributed by the Elections Committee.
c) when the ballot paper has been marked in a distinctive way.
If a ballot paper is rejected, the reason for doing so must be stated.
ARTICLE 12
Announcement of results
12.1
The Elections Committee announces the results of the elections and any draws, if applicable, by publishing them at www.au.dk/election and sending them to the collegial bodies.
ARTICLE 13
Election protocol
13.1
When the elections have been tallied up, the Chair of the Elections Committee adds precise details regarding this to the election protocol, so that statements for each election provide details of how the votes were distributed among the different individuals and candidate lists, how the mandates were allotted to these in numerical order, what distribution number was used as a basis for each candidate list, how many personal votes were cast for the candidates, how the list votes were distributed among the candidates and which members were declared elected.
In addition to the final statement regarding the elections, the election protocol must contain details of the number of nomination lists submitted, the names of those nominated, list pacts and electoral pacts, the number of paper ballots submitted, the number of valid votes, and the number of invalid votes, including the reason for rejecting them.
The paper ballots are stored until the deadline for objections has expired, or complaints regarding the elections have been finally settled, after which they are destroyed.
ARTICLE 14
Complaints regarding elections
14.1
Complaints about an election must be submitted in writing to the rector,
who obtains a recommendation from the Elections Committee and subsequently makes a decision regarding the matter.
The results of the elections will be published no later than 6 December 2011. The election result will be announced as soon as it is known. The deadline for complaints is 14 December 2011 at 12.00 noon.
If a decision is made in favour of the complainant, and this ruling affects other individuals with voting rights, they must be informed of the decision and that they can complain about it within four working days (except Saturdays) of receiving the notice.
ARTICLE 15
Election decision
15.1
Provided no complaints have been submitted by the deadline stated in Article 14, or submitted complaints have been settled, the elections are regarded as finally decided.
On behalf of the Elections Committee
Jørgen Albæk Jensen Sarah Kristensen
Chairman of the Election Committee Election Secretariat
Historical - non-valid version