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Rules and regulations
Aarhus University
Elections Committee
Election circular
Circular of 26 September 2008 regarding the calling of elections at Aarhus University in autumn 2008.
This election circular is determined in accordance with the Rules and Regulations for Aarhus University of 20 November 2007. The election circular is similarly determined in accordance with Aarhus University’s election regulations of 24 August 2007.
Article 1
General rules and regulations for holding elections
1.1.
Elections are held for the Board, Academy Councils, PhD Committees, Boards of Studies and the Master of Public Health Education Committee at the Faculty of Faculty of Health Sciences.
Section 4 states which election groups have voting rights to the individual bodies.
1.2
Individuals who fall under one of the election groups mentioned in Article 3, and are included in the election lists on 1 October, as well as the time the election is held, are entitled to vote and are eligible for election. Individuals who are on leave on 1 October 2008 or on the date of the election are not included in the election lists.
1.3
Elections to collegial bodies are based on lists according to a system of proportional representation with the option of forming list pacts and electoral pacts.
Elections are held electronically. It is also possible to vote using paper ballots. All ballots are secret.
1.4
The Elections Committee’s notices regarding the election circular are legally binding and published at www.au.dk/election.
Article 2
Deadlines
2.1
The following deadlines have been scheduled for nomination, objections, voting, etc.
26 September 2008
Deadline for the Elections Committee’s approval of the final circular. The election circular is published at www.au.dk/election.
1 October 2008
Deadline for voting rights and eligibility.
7 October 2008
Election lists for everyone with voting rights are published at www.au.dk/election with a view to public objections.
17 October 2008 at 12.00 noon
Deadline for objections to published election lists.
22 October 2008
Final election lists are announced at www.au.dk/election.
23 October 2008
Period for nomination of candidates begins.
4 November 2008 at 16.00
Deadline for nomination of candidates.
7 November 2008
Candidate lists are published at www.au.dk/election with a view to objections.
12 November 2008 at 12.00 noon
Deadline for entering into list pacts and electoral pacts.
12 November 2008
List pacts and electoral pacts are published.
17 November 2008 at 10.00
Deadline for objections to nominated candidates and agreed list pacts and electoral pacts.
17 November 2008
Notice of final nomination lists at www.au.dk/election.
17 November 2008
Statement regarding possible cancellation of election (uncontested election). Published at www.au.dk/election.
24–27 November 2008
Elections are held.
28 November 2008
Election count takes place.
1 December 2008
Deadline for announcing election results. However, the election results will be published as soon as they are available.
8 December 2008 at 12.00 noon
Deadline for complaints regarding the elections held.
1 February 2009
Newly elected members commence.
Article 3
Election groups
The electorate is divided into five election groups:
3.1
Election group I (full-time academic staff and lecturers) comprises staff members working 18½ hours per week or more in positions covered by the ministry’s memorandum on the position structure for academic staff, and not defined in the memorandum as part-time positions. Clinical professors and clinical associate professors are considered the equivalent of full-time academic staff whose main job is at the university. Clinical lecturers in odontology, including senior clinical instructors in dentistry working a minimum of 15 hours per week, are considered the equivalent of full-time academic staff whose main job is at the university. The election group comprises staff members covered by the position structure for academic staff with research tasks at sector research institutions. The election group comprises staff members covered by the position structure relating to the graduate engineer and export engineer degree programmes, as well as staff members employed in accordance with the rules for assistant and associate professors working with the business administration and language degree programmes taught at the Aarhus School of Business departments.
3.2
Election group II (part-time academic staff and lecturers) comprises other staff members covered by the ministry’s memorandum on the position structure for academic staff, and whose employment involves a minimum of 100 salaried hours during the term in which the election is called, or 200 salaried hours in all during the academic year in question.
3.3
Election group III (technical and administrative staff) comprises all technical and administrative staff members working an agreed minimum of 18½ hours per week.
3.4
Election group IV (students) comprises students enrolled at the university in full-time degree programmes. PhD students who do not fall under election group I because of their employment situation belong to election group IV.
3.5
Election group V (part-time students) comprises students enrolled at the university in part-time degree programmes.
3.6
When appointing a PhD Committee, employed PhD students who normally fall under election group I, are regarded as belonging to election group IV.
Article 4
Bodies, election groups, number of mandates
The number of mandates elected for each body, election group and representation area, if applicable, is stipulated in the following list:
The Board
Two members are elected to the Board
Number of mandates Election group Area of representation
2 Election group IV
The Faculty of Humanities
The Faculty of Humanities holds central elections to one Academy Council, one PhD Committee and seven Boards of Studies.
The Academy Council at the Faculty of Humanities
Number of mandates Election group Area of representation
3 Election group IV
The PhD Committee at the Faculty of Humanities
Number of mandates Election group Area of representation
4 Election group IV PhD students
The Boards of Studies at the Faculty of Humanities
The Board of Studies at the Department of Anthropology, Archaeology and Linguistics
Number of mandates Election group Area of representation
1 Election group IV Anthropology and Ethnography
1 Election group IV Classical Archaeology
1 Election group IV Medieval and Renaissance Archaeology
1 Election group IV Prehistoric Archaeology
1 Election group IV Linguistics
The Board of Studies at the Department of Philosophy and the History of Ideas
Number of mandates Election group Area of representation
2 Election group IV Philosophy
2 Election group IV History of Ideas
The Board of Studies at the Department of History and Area Studies
Number of mandates Election group Area of representation
3 Election group IV History
1 Election group IV Chinese, Japanese and East Asian Studies
1 Election group IV Slavonic and Hungarian Studies
1 Election group IV European Studies and International Studies
The Board of Studies at the Department of Information and Media Studies
Number of mandates Election group Area of representation
3 Election group IV Information Studies, Multimedia and Digital
Design
3 Election group IV Media Studies, Film/TV, Journalism
The Board of Studies at the Scandinavian Department
Number of mandates Election group Area of representation
4 Election group IV Nordic, Semiotics and Experience Economy
The Board of Studies at the Department of Language, Literature and Culture
Number of mandates Election group Area of representation
2 Election group IV English
1 Election group IV German
1 Election group IV Classical Philology Studies
1 Election group IV French
1 Election group IV Spanish, Brazilian and Latin American
Studies
1 Election group IV Italian
The Board of Studies at the Department of Aesthetic Studies
Number of mandates Election group Area of representation
1 Election group IV Dramaturgy
1 Election group IV Art History
1 Election group IV Comparative Literature
1 Election group IV Music Studies
1 Election group IV Aesthetics and Culture
The Faculty of Health Sciences
The Faculty of Health Sciences holds central elections to one Academy Council, one PhD Committee, five Boards of Studies and one Education Committee.
The Academy Council at the Faculty of Health Sciences
Number of mandates Election group Area of representation
2 Election group IV Medicine
1 Election group IV Odontology, Science in Nursing,
Biomedical Engineering, Biomedical
Technology and the Master of Health Science
degree programme
The PhD Committee at the Faculty of Health Sciences
Number of mandates Election group Area of representation
13 Election group I
5 Election group IV PhD students
The Boards of Studies at the Faculty of Health Sciences
The Board of Studies for Medicine
Number of mandates Election group Area of representation
5 Election group IV
The Board of Studies for Odontology
Number of mandates Election group Area of representation
4 Election group IV
The Board of Studies for the Master of Health Science degree programme
Number of mandates Election group Area of representation
3 Election group IV
The Board of Studies for the Master of Science in Nursing and Master of Science in Clinical Nursing degree programmes
Number of mandates Election group Area of representation
2 Election group IV Master of Science in Nursing
2 Election group V Master of Science in Clinical Nursing
The Board of Studies for the Master of Science in Biomedical Engineering and Master of Science in Biomedical Technology degree programmes
Number of mandates Election group Area of representation
2 Election group IV Master’s degree programmes
2 Election group IV Graduate Engineer degree programme
The Master of Public Health Education Committee
Number of mandates Election group Area of representation
2 Election group +II
2 Election group V Students who have not passed their first year
2 Election group V Students who have passed their first year
The Faculty of Social Sciences
The Faculty of Social Sciences holds central elections to one Academy Council, one PhD Committee and seven Boards of Studies.
The Academy Council at the Faculty of Social Sciences
Number of mandates Election group Area of representation
1 Election group IV Economics
1 Election group IV Law
1 Election group IV Political Science and Social Science
1 Election group IV Psychology
1 Election group IV AU-IBT
The PhD Committee at the Faculty of Social Sciences
Number of mandates Election group Area of representation
1 Election group IV PhD students, Department of Economics and
Management
1 Election group IV PhD students, School of Law
1 Election group IV PhD students, Department of Political
Science
1 Election group IV PhD students, Department of Psychology
1 Election group IV PhD students, the four centres
The Boards of Studies for the Faculty of Social Sciences
The Board of Studies for Law
Number of mandates Election group Area of representation
5 Election groups IV and V
The Board of Studies for Economics
Number of mandates Election group Area of representation
4 Election group IV
The Board of Studies for Political Science and Social Science
Number of mandates Election group Area of representation
4 Election group IV
The Board of Studies for Psychology
Number of mandates Election group Area of representation
4 Election group IV½
The Board of Studies for Bachelor’s degree programmes at AU-IBT
Number of mandates Election group Area of representation
4 Election group IV
The Board of Studies for the MSc in Engineering degree programme at AU-IBT
Number of mandates Election group Area of representation
2 Election group I
2 Election group IV
The Board of Studies for part-time Master’s degree programmes at the Faculty of Social Sciences
Number of mandates Election group Area of representation
1 Election group V Part-time MSI Master’s degree programme
The Faculty of Theology
The Faculty of Theology holds central elections to one Academy Council, one PhD Committee and two Boards of Studies.
The Academy Council at the Faculty of Theology
Number of mandates Election group Area of representation
1 Election group IV Theology
1 Election group IV Study of Religion and Arabic
The PhD Committee at the Faculty of Theology
Number of mandates Election group Area of representation
2 Election group IV PhD students
The Boards of Studies at the Faculty of Theology
The Board of Studies for Theology
Number of mandates Election group Area of representation
3 Election group IV
The Board of Studies for the Study of Religion and Arabic
Number of mandates Election group Area of representation
3 Election group IV Study of Religion
1 Election group IV Arabic
The Faculty of Science
The Faculty of Science holds central elections to one Academy Council, one PhD Committee and three Boards of Studies.
The Academy Council at the Faculty of Science
Number of mandates Election group Area of representation
3 Election group IV Bachelor’s and Master’s students of
Mathematical Sciences, Computer Science,
Physics/Astronomy, Chemistry/Medical
Chemistry, Geology, History of Science,
Geophysics, Technical Physics, Optics and
Electronics, IT, Nanotechnology, Chemistry,
Technology, Geotechnology, Technical IT,
Bioinformatics, Mechanics, Process
Technology and Architectural Engineering
2 Election group IV Bachelor’s and Master’s students of
Biology, Molecular Biology, Physical
Education and Sport,
Molecular Medicine, Biotechnology and
Biosystem Technology
The PhD Committee at the Faculty of Science
Number of mandates Election group Area of representation
3 Election group IV PhD students
The Boards of Studies at the Faculty of Science
The Board of Studies, Bachelor’s Degree Programmes
Number of mandates Election group Area of representation
1 Election group IV Bachelor’s students, Biology, Physical
Education and Sport
1 Election group IV Bachelor’s students, Computer Science, IT
1 Election group IV Bachelor’s students, Physics,
Nanotechnology
1 Election group IV Bachelor’s students, Geology
1 Election group IV Bachelor’s students, Chemistry, Medical
Chemistry
1 Election group IV Bachelor’s students, Mathematics,
Mathematics–Economics
1 Election group IV Bachelor’s students, Molecular Biology,
Molecular Medicine
The Board of Studies, Master’s/Part-time Master’s Degree Programmes
Number of mandates Election group Area of representation
1 Election group IV Master’s students, Astronomy, Physics,
Technical Physics, Materials Physics–
Chemistry, Nanotechnology
1 Election group IV Master’s students, Chemistry, Medical
Chemistry, Molecular Biology,
Biotechnology with Business Administration
1 Election group IV Master’s students, Mathematics,
Mathematics–Economics, Statistics,
Bioinformatics, Computer Science,
History of Science
1 Election group IV Master’s students, Biology, Geophysics,
Geology, Physical Education and Sport
Aarhus Graduate School of Engineering (AGSE)
The Board of Studies for Graduate Engineer degree programmes
Number of mandates Election group Area of representation
2 Election group IV Technical IT, Optics and Electronics,
Architectural Engineering,
Mechanics
2 Election group IV Technical Geology, Process Technology,
Biosystem Technology, Biotechnology,
Geotechnology, Chemistry and Technology
The Faculty of Agricultural Sciences
The Faculty of Agricultural Sciences holds central elections to one Academy Council, one PhD Committee and one Board of Studies.
The Academy Council at the Faculty of Agricultural Sciences
Number of mandates Election group Area of representation
3 Election group IV DJF
The PhD Committee at the Faculty of Agricultural Sciences
Number of mandates Election group Area of representation
1 Election group I Genetics and Biotechnology
1 Election group I Horticulture
1 Election group I Animal Health, Welfare and Nutrition
1 Election group I Agroecology and Environment
1 Election group I Agricultural Engineering
1 Election group I Integrated Pest Management
1 Election group I Food Science
1 Election group IV PhD students, Genetics and Biotechnology
1 Election group IV PhD students, Horticulture
1 Election group IV PhD students, Animal Health, Welfare
and Nutrition
1 Election group IV PhD students, Agroecology and
Environment
1 Election group IV PhD students, Agricultural Engineering
1 Election group IV PhD students, Integrated
Pest Management
1 Election group IV PhD students, Food Science
The Board of Studies at the Faculty of Agricultural Sciences
The Board of Studies for Agricultural Sciences
Number of mandates Election group Area of representation
4 Election group I DJF
3 Election group IV Bachelor’s students
1 Election group IV Master’s students
Aarhus School of Business, Aarhus University
The Aarhus School of Business, Aarhus University, holds central elections to one Academy Council, one PhD Committee and four Boards of Studies.
The Academy Council at the Aarhus School of Business, Aarhus University
Number of mandates Election group Area of representation
4 Election group IV
The PhD Committee at the Aarhus School of Business, Aarhus University
Number of mandates Election group Area of representation
1 Election group I The Department of Management
1 Election group I The Department of Marketing and Statistics
1 Election group I The Department of Business Studies
1 Election group I The Department of Language
and Business Communication
1 Election group I The Department of Law
1 Election group I The Department of Economics
1 Election group IV PhD students
The Boards of Studies at the Aarhus School of Business, Aarhus University
The Board of Studies, Bachelor’s Degree Programmes, for Language and Business Communication
Number of mandates Election group Area of representation
5 Election group IV
The Board of Studies, Master’s Degree Programmes, for Language and Business Communication
Number of mandates Election group Area of representation
5 Election group IV
The Board of Studies, Bachelor’s Degree Programmes, for Business Studies
Number of mandates Election group Area of representation
5 Election group IV
The Board of Studies, Master’s Degree Programmes, for Business Studies
Number of mandates Election group Area of representation
5 Election group IV
The Danish School of Education, University of Aarhus
The Danish School of Education, Aarhus University, holds central elections to one Academy Council, one PhD Committee and four Boards of Studies.
The Academy Council at the Danish School of Education, University of Aarhus
Number of mandates Election group Area of representation
2 Election group IV
The PhD Committee at the Danish School of Education, University of Aarhus
Number of mandates Election group Area of representation
6 Election group I
6 Election group IV PhD students
The Boards of Studies at the Danish School of Education, University of Aarhus
The Board of Studies at the Department of Didactics
Number of mandates Election group Area of representation
4 Eection group I
4 Election groups IV + V
The Board of Studies at the Department of Learning
Number of mandates Election group Area of representation
4 Election group I
4 Election groups IV + V
The Board of Studies at the Department of Education
Number of mandates Election group Area of representation
4 Election group I
4 Election groups IV + V
The Board of Studies for Part-time Master’s Degree Programmes
Number of mandates Election group Area of representation
5 Election group I
5 Election group V
The National Environmental Research Institute, University of Aarhus
The National Environmental Research Institute, Aarhus University, holds central elections to one Academy Council.
The Academy Council at the National Environmental Research Institute, Aarhus University
Number of mandates Election group Area of representation
1 Election group I Department of Policy Analysis
1 Election group I Department of Atmospheri Environment
1 Election group I Department of Marine Ecology
1 Election group I Department of Environmental Chemistry
and Microbiology
1 Election group I Department of Arctic Environment
1 Election group I Department of Terrestrial Ecology
1 Election group I Department of Freshwater Ecology
1 Election group I Department of Wildlife, Ecology and
Biodiversity
Article 5
Election periods
3.1.
The Board: Election group IV is elected for the period 1 February 2009–31 January
2010
Academy Councils Election group I (new election) is elected for the rest of the election period, i.e. 1 February 2009–31 January 2012
Election group IV is elected for the period 1 February 2009–31 January 2010
PhD Committees Election group I (new election) is elected for the rest of the election period, i.e. 1 February 2009–31 January 2011
Election group IV is elected for the period 1 February 2009–31 January 2010
Boards of Studies Election group I (new election) is elected for the rest of the election period, i.e. 1 February 2009–31 January 2010
Election groups IV and V are elected for the period 1 February 2009–31 January 2010
Education Committees Election group I (+II) is elected for the period 1 February 2009–31 January 2013
Election group V is elected for the period 1 February 2009–31 January 2010
Exceptions to this, however, are the Boards of Studies at the Danish School of Education and the Faculty of Agricultural Sciences, which commence immediately following the completion of the election.
Article 6
Election lists
6.1
The Elections Committee draws up lists of individuals with voting rights, based on their workplace or studies subject on 1 October 2008. Each individual with voting rights is indicated by name, election group and a list of the bodies they can vote for.
6.2
Individuals with voting rights can check their right to vote by logging in to the election system at www.au.dk/election. Immediately after publication of all those with voting rights, an e-mail is sent to their university address with instructions for this.
The election lists are also available on the university’s website at www.au.dk/election from 7 October 2008 until the election is over.
All individuals with voting rights can make objections to errors in the election lists regarding both their own conditions and those of others. Objections must be submitted on special forms available at www.au.dk/election. Objections must be submitted to the Elections Secretariat no later than 17 October 2008 at 12.00 noon. The sender is responsible for ensuring that the notification is received on time by the Elections Secretariat.
6.3
Individuals who meet the conditions for exercising their voting rights in several areas can notify theElections Secretariat no later than 17 October 2008 at 12.00 noon regarding where they wish to exercise their voting rights. If no such statement is made, the Elections Secretariat decides where the rights are to be exercised.
6.4
After 17 October 2008 at 12.00 noon, no changes to the election lists can be called for. However, as far as practically possible, the Elections Committee will correct actual errors it may be aware of.
6.5
Nobody not included in the election list for a particular election area at the beginning of an election can demand to vote within the area in question.
Article 7
Nomination of candidates
7.1
Nomination of candidate lists must be submitted on special forms available at www.au.dk/election. Nominations of candidates must be submitted to the Elections Secretariat no later than 4 November 2008 at 16.00.
The sender is responsible for ensuring that the notification is received on time by the Elections Secretariat.
7.2
Candidate lists are approved by the Elections Committee and published at www.au.dk/election. Apart from this, the Elections Committee assumes no responsibility for duplicating further information on behalf of the nominators.
7.3
Candidate lists are registered in the electronic ballot papers in the sequence in which they are received by the Elections Secretariat. Candidate lists included in the list pacts and/or electoral pacts are recorded on the ballot papers in connection with the first submitted nomination list included in the pact.
However, this only applies for candidate lists included in list pacts and/or electoral pacts notified at the same time as candidate lists, i.e. no later than 4 November 2008. Candidate lists included in list pacts and/or electoral pacts notified after 4 November 2008 are recorded in the ballot papers in the sequence in which they are received by the Elections Secretariat. However, the ballot papers always state which lists are in pacts together.
Candidates on lists with equal ranking are registered in alphabetical order by surname.
7.4
Objections to the published candidate lists must be submitted in writing to the Elections Committee via the Elections Secretariat on special forms available at www.au.dk/election, no later than 17 November 2008 at 10.00.
7.5
Provided a request is made, approved candidate lists are designated with one of the terms approved for the lists by the Elections Committee. Lists that are not designated can be given a name by the Elections Committee.
Article 8
List pacts and electoral pacts
8.1
It is possible to enter into:
a) list pacts between individual lists
b) electoral pacts between individual lists and list pacts
c) electoral pacts between list pacts
8.2
List pacts and electoral pacts can be entered into on either the nominations of candidates or special forms available at www.au.dk/election. The declaration must be signed by all the candidates included in the lists.
8.3
Notification of list pacts and electoral pacts must be submitted to the Elections Secretariat no later than 12 November 2008 at 12.00 noon. The sender is responsible for ensuring that the notification is received on time by the Elections Secretariat.
8.4
Notifications of list pacts and electoral pacts are approved by the Elections Committee and published at www.au.dk/election.
8.5
Objections to the published list pacts and electoral pacts must be submitted in writing to the Elections Committee via the Elections Secretariat on special forms available at www.au.dk/election, no later than 17 November 2008 at 10.00.
Article 9
Cancellation of ballot
9.1
If the number of candidates listed in an election area does not exceed the number of candidates to be elected, the ballot is cancelled.
9.2
The Elections Committee publishes the cancellation of ballot on 17 November 2008 at www.au.dk/election.
Article 10
Elections
10.1
The elections are held electronically during the period 24–27 November 2008.
The electronic polling place is accessed via www.au.dk/election. It is possible to vote from all computers with an Internet connection. Guidelines for electronic voting are available at www.au.dk/election.
The electronic elections are open from 24 November 2008 at 09.00 until 27 November at 16.00.
10.2
It is possible to vote using a paper ballot at the Information Centre, Fredrik Nielsens Vej 5, 8000 Aarhus C.
Voting by paper ballot is possible from 27 November 2008 from 12.00 noon to 16.00.
An election official is in charge of the polling place for the paper ballot vote.
10.3
The polling booth where the paper ballot vote is held must be laid out in such a way that nobody can see where people casting votes actually tick off their vote on the ballot paper.
The ballot box must be sealed and designed in such a way that no ballot paper can be removed without opening the box.
Before the first ballot paper is placed in the ballot box, the election official opens it in the presence of witnesses and shows them that the ballot box is empty, after which the election official immediately closes and seals the box in the presence of those attending.
10.4
Voting by paper ballot at the polling place closes when no individuals with voting rights come forward to vote after the published closing time, even though they are encouraged to do so.
10.5
The election official can decide that, during the elections, nobody can be present in the room where the elections are held, apart from the election official and those people either casting votes or waiting to vote. The number of the latter can be restricted in order to maintain law and order.
During the time spent in the room where the elections are held, voters must not in any way campaign for or against any list or candidate.
Those present are obliged to abide by the decisions of the head of the polling place.
10.6
Individuals with voting rights report to the election official at the polling place for the paper ballot vote in the sequence in which they meet up. Voters must show picture identification, after which the election official contacts the Elections Secretariat to verify that that they have not already voted electronically.
Once they have been given ballot papers, individuals with voting rights must immediately enter the polling booth, where nobody else may be present while voting is taking place. Voting takes place by marking a cross in the field for the candidate or candidate list the voter wants to elect.
Having marked a cross on the paper ballot, voters then fold it so that nobody else can see how they have voted, after which they immediately place the ballot papers in the ballot box in the presence of the election official.
10.7
Election officials at polling places for paper ballot votes are not permitted to find out how a voter has voted. It is similarly forbidden to use or relay data from the election lists, apart from information necessary for holding the election.
10.8
If ballot papers are found to be unsuitable for use or incorrectly filled out after being handed to the voter, but prior to being placed in the ballot box, the voter can return to the election official and exchange the unsuitable ballot papers for new ones.
10.9
Voters whose lack of mobility or similar condition means they are unable to cast their vote by ballot paper in the way prescribed can request assistance from the election official in casting their vote, and the necessary modification of the prescribed procedure can be made at the discretion of the election official. If the voter in question is blind or visually impaired, assistance can be provided in casting their vote by a person present who is selected by either the voter or the election official.
10.11
When the voting by paper ballot is over, the ballot boxes and any ballot papers returned in exchange for new ones must be taken – under close supervision – to the place where determining the results of the election is to be carried out.
Article 11
Counting of votes
11.1
Counting the votes takes place publicly as soon as possible after voting has closed. The Elections Committee can limit the number of people present depending on the amount of space available.
Counting the votes is headed by the Chair of the Elections Committee.
11.2
A report is released of the votes cast electronically. Votes cast by ballot paper are registered and a combined report is released.
11.3
A vote is submitted for the candidate or list in whose field the voter has marked a cross on the paper ballot. If any doubt arises as to the validity of a paper ballot or which candidate or list has been voted for, the ballot paper is temporarily set aside.
If any doubts should arise in connection with proportional representation elections as to which candidate in the same candidate list the voter wanted to elect, the vote is regarded as submitted on the list, provided it is certain that the voter wanted to elect one of the candidates in the list.
11.4
The Elections Committee determines whether doubtful ballot papers should be regarded as valid or not. A ballot paper is invalid
a)when there is uncertainty regarding which candidate list the voter wanted to elect.
b)when it must be assumed that the ballot paper was not distributed by the Elections Committee.
c)when the ballot paper has been marked in a distinctive way.
If a ballot paper is rejected, the reason for doing so must be stated.
Article 12
Announcement of results
12.1
The Elections Committee announces the results of the elections and any draws, if applicable, by publishing them at www.au.dk/election and sending them to the collegial bodies.
Article 13
Election protocol
13.1
When the elections have been tallied up, the Chair of the Elections Committee adds precise details regarding this to the election protocol, so that statements for each election provide details of how the votes were distributed among the different individuals and candidate lists, how the mandates were allotted to these in numerical order, what distribution number was used as a basis for each candidate list, how many personal votes were cast for the candidates, how the list votes were distributed among the candidates and which members were declared elected.
In addition to the final statement regarding the elections, the election protocol must contain details of the number of nomination lists submitted, the names of those nominated, list pacts and electoral pacts, the number of paper ballots submitted, the number of valid votes, and the number of invalid votes, including the reason for rejecting them.
The paper ballots are stored until the deadline for objections has expired, or complaints regarding the elections have been finally settled, after which they are destroyed.
Article 14
Complaints regarding elections
14.1
Complaints about an election must be submitted in writing to the rector, who obtains a recommendation from the Elections Committee and subsequently makes a decision regarding the matter.
The results of the elections are published no later than 1 December 2008. However, the election results are published as soon as they are available. The deadline for complaints expires on 8 December at 12.00 noon.
If a decision is made in favour of the complainant, and this ruling affects other individuals with voting rights, they must be informed of the decision and that they can complain about it within four working days (except Saturdays) of receiving the notice.
Article 15
Election decision
15.1
Provided no complaints have been submitted by the deadline stated in Article 14, or submitted complaints have been settled, the elections are regarded as finally decided.
On behalf of the Elections Committee
Michael H. Jensen Lone Urbak
Chair of the Elections Committee Elections Secretariat
Historical - non-valid version