Aarhus University’s rules of 15/12/2010 on registration for, participation in and withdrawal of registration for examinations

Under Section 14 of the University Act (Universitetsloven), Consolidated Act no. 754 of 17 June 2010, Sections 14 and 28 of the Ministerial Order on University Examinations and Grading of the Danish Ministry of Science, Technology and Innovation (Videnskabsministeriets Eksamensbekendtgørelse), Ministerial Order no. 857 of 1 July 2010, and Section 4 of the Ministerial Order on Tests and Examinations in Vocational Education and Training of the Danish Ministry of Education (Undervisningsministeriets Eksamensbekendtgørelse), Ministerial Order no. 1016 of 24 August 2010 (only available in Danish), the following is stipulated:

Registering for examinations:

1.-(1) Registration for tests must take place via the students’ self-service page, unless otherwise announced on notice boards or via e-mail to the students affected. Students who attempt to register in any other way cannot expect their registration to be processed. 

(2) Under exceptional circumstances, the director of studies may grant an exemption from subsection (1).

On-site examinations (examinations of a particular duration held at a particular location):

2.-(1) Only aids permitted for the examination may be brought to on-site examinations. Permitted aids are stated in the description of the individual subject element in the academic regulations or the description of the individual subject element. Examinees must bring their own writing implements and permitted aids to the test.

(2) If computers are permitted as a reference, no power source will be made available to the examinee. If computers are permitted as a writing instrument, a power source will be made available to the examinee.

(3) Music players, mobile phones etc. must not be accessed during the on-site examination and must be kept in the examinee’s own bag, which must be closed during the test.

(4) It is not permitted to borrow anything – including aids – from other examinees during an on-site examination.

(5) Examinees bear the risk for aids and other objects brought to the on-site examination, as well as for the operational reliability of permitted aids that have been brought to the test.

(6) Smoking during an on-site examination is not allowed. It is not permitted to leave the examination room to smoke.

3.-(1) Examinees must present valid identification (student ID card) when reporting for the on-site examination. Failure to do so may result in exclusion from participating in the test and registration as having used one examination attempt.

(2) Examinees must be present and seated in the test room before the on-site examination commences. Reporting for the test after the time stipulated for the test’s commencement may result in rejection from participating in the test and registration as having used one test attempt.

(3) All communication during on-site examinations must take place through examination monitors at the on-site examination. Students must raise their hands before speaking.

(4) No examinee may, except if permitted by an exam monitor, leave the examination room less than one hour after commencement of the on-site examination.

4.-(1) When the on-site examination is over, examinees must be ready to hand in their papers.

(2) The university will store aids and other objects left behind in the test room for one year.

Withdrawal of registration for tests:

5.-(1) Withdrawal of registration for tests must take place via the students’ self-service page, unless otherwise announced on notice boards or via email to the students affected. Students who attempt to withdraw their registration in any other way cannot expect their withdrawal registration to be processed

(2) Students must withdraw their registration for the examination no later than seven days before the examination is scheduled to take place. In the event of examinations lasting several days, the seven-day deadline is calculated from the first examination day for the subject.

(3) If the withdrawal of registration is made too late, the examinee will be registered as having used one examination attempt.

(4) Under unusual circumstances, the director of studies may grant an exemption from subsections (1), (2) and (3).

Appeals and exemptions:

6.-(1) Cases regarding violation of these rules are handled in accordance with Aarhus University’s rules on disciplinary measures for students.

(2) Examination appeals may be submitted to the studies administration office or the student counselling service of the student’s degree programme, either of which will ensure that the appeal is brought before the correct body as soon as possible.

(3) The deadline for appeals is 14 days from publication of the examination results. Appeals must be submitted in writing and include an explanation of the reasons for the appeal.

7.-(1) Applications for exemption from these rules and other rules laid down in accordance with these rules must be submitted in writing and include an explanation of the reasons for the application. Applications must be submitted to the board of studies attached to the student’s degree programme.

(2) Applications for exemption must be submitted no later than the time of registering for the examination. Students who submit applications later than this cannot expect them to be processed before the day of the examination.

(3) Under unusual circumstances, the board of studies may grant an exemption from subsection (2).

Delegation:

8.-(1) The dean of a main academic area may, as a supplement to these rules and within the scope of these rules, lay down rules on

-the use of computers for on-site examinations, including requirements as regards formats for submission and required templates

-the use of upload and download in connection with handing out examination questions and submitting papers

(2) If no rules have been laid down in accordance with subsection (1), Aarhus University’s rules of 1 February 2011 on the use of computers for tests shall apply.

(3) Supplementary rules, cf. subsection (1), will be presented as an appendix to the rules laid out in this guide and will be referred to in the relevant academic regulations, and must be made available to students no later than the registration deadline for the subject element(s) leading up to the examination in question.

Entry into force:

9.-(1) These rules come into force on 1 February 2011.

At the same time, the following rules are repealed:

-Aarhus University’s rules on examinations of 23 January 2006.  

-Aarhus University’s rules regarding the use of computers for written examinations of 1 March 2005.

-The examination regulations of the Aarhus School of Business of December 2005.