Net behaviour

Aarhus University has an internet connection which is highly useful every day for all employees and students. But when you use the Internet you also exposes your machine - and data – of risk. One must always be vigilant. 

Even if your machine hasfully updated anti-virus software, operating system and so on you still run the risk that the website you visit is infected with malicious code that our systems do not yet know. 

Remember that even "respectable" sites become infected - typically through the banner ads which funds many websites. So you should exercise common sense when you go online, be careful what you click on! 

Please note the following siisues when using University Internet:

• If you use the connection privately, be considerate towards others. The key phrase is common sense. First and foremost, it must not have an extent that annoys others, and you should never use the University's Internet connection commercially.
• When you use the university's Internet connection you "appear" out on the web with an identity which represents or can be traced back to the university. Naturally you enjoy complete freedom of speech, but you should not make statements on behalf of University (or appear to be doing so) unless you are authorized to do so and you should not, through your behaviour, bring the University into disrepute. 
• You may not use the Internet connection for illegal activities. REMEMBER The IT departments logs everything and can use these logs to find the identity of people who abuse the Internet connection. Download or other file sharing of pirated software, movies, music and other similar materials is not only criminal, it is also a direct attack on the university's IT security and can result in severe disciplinary sanctions.

Email

Much malware comes in via e-mail. One must always be vigilant, even if e-mail for most of the university's email systems are scanned for spam as well as viruses and malware. Despite the fact that your machine has a fully updated anti-virus software and operating system, you run the risk that an email contains a malicious program or a link to a malicious website with code that our protection systems do not yet know. 

Remember that the sender information can be faked - you can not be sure that an email actually comes from someone you know, even if it looks like. (It could be that his or her machine was infected by malware which sent itself to all contacts in the address book!). 

So you should exercise common sense when you open attachments or follow links in an email. 

You should note the following things when you use the university's email system:

• IT support can, if necessary, gain access to your "mailbox" if there is a need to find a work-related e-mail in your absence. (They will of course tell you that they have done so!) If you use your mailbox for private purposes, do place the private e-mails in a folder/directory structure named "Private" – then we won’t look there!
• The key phrase is common sense. First and foremost, do not use private e-mail to an extent that annoy others, and you should never use your University e-mail commercially.
• Remember that when you use your University e-mail you represent the University. Naturally you enjoy complete freedom of speech, but you should not make statements on behalf of University (or appear to be doing so) unless you are authorized to do so and you should not, through your behaviour, bring the University into disrepute.