Housing application

Applying for housing as exchange student or freemover via AU Housing

As a new exchange student or freemover to Aarhus University, you can use the AU free of charge housing service. If you wish to apply for housing via AU Housing, please read about the application process below. The application deadline for spring 2018 is November 1st, 2017.

If you are not an exchange student but an Erasmus Mundus student, please instead follow the steps here.

Housing application process

  1. Read the terms and conditions of housing and check the deadlines.
  2. Decide whether you want to use the AU Housing service or if it is better for you to find housing on your own. Be aware that we DON'T HAVE rooms for all applicants, and you should therefore also look for other housing options.
  3. Exchange student: Fill in the online application to become an exchange student at AU, and along with that fill in the housing application form. Go to the online application directions here.
  4. Freemover: Fill in the online application to become a freemover at AU, and along with that fill in the housing application form. Go to the online application directions here.
  5. Choose which date you want your contract to start. You can choose between these dates: 1.1., 15.1., and 1.2. Before you choose a date, check carefully when your mandatory introduction program begins. NOTE: If a room is not available from the requested date, we will try to find a room for you either 14 days before or after the requested date.
  6. Choose whether you prefer a room in a student dorm or in a shared facility house. The lists are just for information - and it is NOT possible to apply for a specific location of a room.
  7. Read about the different types of housing and prioritize which you prefer. We will do our best to meet your choice, but unfortunately we can't guarantee that we can offer you any of your preferences. 
  8. It is NOT possible to apply for a specific location of your room. At AU Housing we are aware that you most likely prefer a room located close to campus. Unfortunately we can't find many of these rooms and therefore we can't provide you with this kind of room. If location is your primary concern we STRONGLY recommend that you don't apply for housing via AU Housing but instead look for a room at the private market.
  9. We are able to send you ONE housing offer only. If your priorities are not met you can decline the housing offer, and instead look for a room at the private market.

 Receiving a housing offer

  1. You will recieve an email from the housing office when we have allocated you a room.
  2. Make sure that emails from housing@au.dk and housing@adm.au.dk don't end in your spamfilter. Change the settings in your inbox so it allows emails from these two addresses.
  3. When you have received the email, you must confirm acceptance of the offered lease within two days. You will receive information on how to access to the payment system where you will have to pay the first month's rent. A credit card is required. Your housing reservation will not be confirmed before we have received your payment. If you don't accept the housing offer within two days, it will automatically be cancelled and your housing application cancelled. If you need housing you can look for accommodation at the private market.
  4. Please find a detailed guide on how to accept/decline a housing offer here.
  5. At all leases you will have to pay a deposit of one to three months' rent. The deposit will be charged together with your second month's rent. More information here.
  6. If you are allocated a room in a dorm or a shared-facilities house, after confirming acceptance of the offer, you do not have to do anything further until you arrive in Aarhus. After arrival you can collect your key and contract at the International Centre.
  7. If you are offered a room to sublet, you must contact the landlord as soon as possible, sign the leasing contract and transfer the first month’s rent and deposit to the landlord’s bank account.  You must arrange how and when to collect the keys with the landlord.
  8. In the unfortunate event that we are not able to find you a room, you will receive an email from us in early December.

Cancellation policy

  1. If you need to cancel your accommodation, you must contact housing@au.dk immediately. If you cancel your accommodation more than 6 weeks before your leasing contract starts, we will cancel your contract without any costs. If there is less than six weeks until the start of your leasing contract, we will send you an invoice for 1-2 month’s rent depending on the specific leasing contract. There are no exceptions to this, meaning that the housing office is NOT responsible for eventual delays in your visa-application, withdrawal from your study programme, your eventual health problems or whatever reason for your delay or necesarry cancellation, and you will therefore be billed for cancellations made later than 6 weeks before your contract starts for WHATEVER REASON you have to cancel.

 Arrival

  1. You can find information about practical matters, moving in procedures, what to bring etc. here.
  2. You can pick up your key at the International Centre from the day your contract starts UNLESS this date is a Saturday or Sunday. If you arrive before your contract starts, it is your own responsibility to find accommodation for the first nights. You can find some options here.
  3. If you are subletting a room, you have to agree with your landlord on how to receive the key. The key will not be available at the International Centre.
  4. After arrival, make sure that you sign your leasing contract and hand it in to the Housing Office (unless you have been allocated a room to sublet, in which case you need to send the signed leasing contract to the landlord before arrival.)

About housing offered via AU Housing

Students will be placed in student dorms, shared-facilities houses or offered a room to sublet from a private landlord. Read more about these types of housing here. The rooms are scattered around the city and we are not able to guarantee a specific location of your accommodation. In most cases you can expect a maximum of 30 minutes travel time to campus. Rooms will be furnished with basic furniture only: bed, table, study chair, lamp and basic kitchen utensils. Duvets, pillows and bed linen are not provided. Other furniture, equipment and appliances will not be provided.