Staff training week

The AU Staff Training Week 2018 will take place 1-4 October 2018. This year's theme will be: "Mobility, Motivation and Employability - how to enhance the international student experience before, during and after the mobility".

The AU Staff Training Week is an opportunity to discuss how to motivate students to go abroad and what measures to take to prevent them from cancelling their exchange, eg. by using behavioral design. We will also look at how students can use the skills and competences they have gained during their exchange to boost their employability. How to extend a warm welcome to new incoming exchange students will also be addressed.

Inspiring experts will hold presentations, followed by workshops within specific themes.

In addition, visits to and dinner at the famous art museum Aros is included.

You will also have the opportunity to meet representatives from the faculties at Aarhus University, as well as representatives from other universities and to participate in the AU Study Abroad Fair, organised for AU-students wishing to study abroad.

You can find a more detailed programme in the sections below, where you will also find practical information.

Who can attend?

The AU Staff Training Week  "Mobility, Motivation and Employability" is open to all university employees who work within the field of internationalisation. It is aimed at employees at all organisational levels - managers, coordinators and administrative staff. In choosing the participants, we will prioritise employees from AU-partner institutions, but we encourage all interested parties to apply for registration.

What is the programme?

Monday 1 October

13:00 - 16:00

Visit to faculty/department of choice (optional)   


Tuesday 2 October

Venue: Preben Hornung Stuen, Building 1422 - Fredrik Nielsens Vej 2, 8000 Aarhus C

09:00 - 10:00

Registration and welcome    

10:00 - 12:00Introduction to Aarhus University and the Danish Educational System      
PresentationOrganisational structures and changes at Aarhus University    
By Berit Eika, Pro-Rector    
PresentationChanges in Danish education policy and promoting internationalisation    
By Kristian Thorn, Deputy Director  

12:00 - 13:00


13:00 - 14:00

Networking session    

14:00 - 15:00

Campus tour


Wednesday 3 October

Venue: Preben Hornung Stuen, Building 1422 - Fredrik Nielsens Vej 2, 8000 Aarhus C

09:00 - 15:00

Sending students abroad    

Presentation & workshopHow to motivate students to study abroad    
By Anne Jeppesen, Rikke Præstegaard  and Eva Lise Erisken, International Coordinators    
Presentation & workshopBehavioral Design    
By Lotte Skovborg, International Advisor  

12:00 - 13:00


Presentation & workshop Minimizing the number of students withdrawing from exchanges  
Presentation & workshop Re-entry workshops for returning exchange students

19:00 - late

Dinner at ARoS (Aarhus Art Museum)


Thursday 4 October

Venue (morning): Preben Hornung Stuen, Building 1422 - Fredrik Nielsens Vej 2, 8000 Aarhus C

09:00 - 12:00

Welcoming incoming exchange students 

Presentation & workshopUsing mentors and buddies to welcome and integrate exchange students
By Anne Jeppesen, Eva Lise Eriksen, Fie Bøje Misholt and Rikke Præstegaard    
PresentationThe extraordinary welcome of international students    
By Thomas Vovemod Lütken, the Warm Welcome Societ            

12:00 - 13:00


13:00 - 15:00

Free time

15:00 - 19:00

AU Study Abroad Fair

Venue: Lakeside Lecture Theatres, Building 1251, Bartholins Allé 3, 8000 Aarhus C

How to apply?

To register for AU Staff Training Week, please fill in our application form and send it to

Registration will be open from 25 May - 25 June 2018.

Registration deadline: 25 June 2018.

After the deadline, we will review all applications. In case there are more than 30 applicants, we will make a selection based on diversity and relationship to AU. All applicants will receive a reply no later than early July 2018.

Practical matters

Travelling to Aarhus

You can travel to Aarhus via one of the airports in Denmark (Copenhagen, Billund, Aarhus, Karup) or by train or bus. Find more information on travelling to Denmark.


Aarhus has a wide selection of hotels to choose from, ranging from hostels to luxury hotels. Depending on price and location, there are several great hotels in the center of Aarhus.

  • Cabinn Aarhus (great situated and comfortable)
    • Location: near the Cathedral, Aarhus river and cafés
    • 630 DKR (*special prize) for commodore single room per night, including breakfast
    • *Please make sure to state the ID number 1178981 to get the special prize when you book the room
  • Aarhus Guldsmeden (charming, bohemian, laid-back luxury and organic food)
    • Location: near campus and city center
    •  995 DKR (*special prize) for single room or standard double room for one guest per night, including breakfast
    • *Please make sure to state “AU Staff Training Week” to get the special prize when you book the room




Cycling is the easiest way to get around in Aarhus. Everything is reachable within cycling distance and you can find bike facilities everywhere. It is possible to rent a bicycle for a shorter stay in Aarhus. Companies such as bikes4rent offer a wide selection of bikes for rent. Need a bike? Then, read detailed information about bike rental companies.


  • City buses

Midttrafik – the municipal bus company – runs the yellow buses in the city. The bus route number is indicated at the front and the back of the bus and the destination is displayed at the front and above the rear door. Aarhus is the only city in Denmark where passengers enter through the back door and exit through the front.

Every bus is equipped with a ticket machine and a validation machine at the back of the bus. You can purchase single and multi-ride tickets.

Night buses operate after hours and run every hour. They are double the price of a regular fare, which means that if you are riding with a multi-ride ticket, you must stamp it twice. Be sure to check the schedule since there are only a few bus routes at night and most only operate until 03.00 in the morning and do not run all year round. Read more details about travelling by bus in Aarhus

  • Regional buses

Regional buses are run by the five regional bus companies in Denmark. The busses are usually blue. You enter the bus at the front and you can buy your ticket from the bus driver.


In Denmark, the currency is Danish kroner. We do not use Euros. Most shops, restaurants etc. take visa or mastercard and there are ATM's available both in the city centre and on campus.

Erasmus Grant

You might be eligible to apply for a grant via the ERASMUS + STAFF MOBILITY FOR TRAINING. Please check with your home university regarding this.


The AU Staff Training Week is free of charge and the following is provided by Aarhus University:

  • Lunch on Tuesday, Wednesday and Thursday;
  • Coffee breaks during the day on Tuesday, Wednesday and Thursday;
  • Dinner at Aros Art Museum on Wednesday evening including a visit to the museum;

If you have questions you are always welcome to contact us.

Date:1 - 4 October 2018
Place:Aarhus, Denmark
Target:All university employees who work within the field of internationalisation.
Organisers:International Office, Aarhus BSS, Faculty of Arts, Faculty of Health and Faculty of Science and Technology

*Participants bear the costs for individual expenses, travel and accommodation.