Staff training week


The AU Staff Training Week 2016 will take place 3 - 7 October 2016. This year's theme will be: "Changing Internationalisation - how to manage and organise day to day work in an international office with external factors setting the agenda"

Aarhus University and many other higher education institutions have faced both organisational and political changes over the last years.

The AU Staff Training Week is an opportunity to discuss how to maintain the focus on and interest in internationalisation in these ever-changing settings.

Inspiring experts will hold presentations, followed by workshops within specific themes. A theoretical perspective on different student personality types will be presented, as well as an overview on migration patterns of international students; this will lead to workshops on how to encourage students to study abroad and how to attract international students.

In addition, visits to the famous art museum Aros and the new Moesgaard Museum are included.

You will also have the opportunity to meet representatives from the faculties at Aarhus University, as well as representatives from other universities and to see the AU Study Abroad Fair, organised for AU-students wishing to study abroad.

You can find a more detailed programme in the sections below, where you will also find practical information.

Who can attend?

The AU Staff Training Week "Changing Internationalisation" is open to all university employees who work within the field of internationalisation. It is aimed at employees at all organisational levels - managers, coordinators and administrative staff. In choosing the participants, we will prioritise employees from AU-partner institutions, but we encourage all interested parties to apply for registration.

What is the programme?

Monday 3 October

Venue: Vandrehallen, Building 1413 - Viktor Albecks Vej 2, 8000 Aarhus C

15:00 - 17:00

Welcome Reception                                                                                         


Tuesday 4 October

Venue: Preben Hornung Stuen, Building 1422 - Fredrik Nielsens Vej 2, 8000 Aarhus C

8:45 - 12:15

Organisational and Political Changes

PresentationOrganisational structures and changes at Aarhus University   
By Nikolaj Harbjerg, Manager, Aarhus BSS Administration Centre
Presentation  Changes in Danish education policy and promoting internationalisation 
By Kristian Thorn, Deputy Director
WorkshopHow to implement political agendas in day-to-day operations 

12:15 - 13:00


13:00 - 15:15

The organisation of the International Office

PresentationOrganising internationalisation at an institutional level: Central vs. decentral models    
By Mette Brandenborg, Head of Student Mobility and Transnational Education 
PresentationOrganising the International office: Inbound/outbound, by region or programme     
By Laura Hammerschmidt, International Coordinator, Aarhus BSS International 
WorkshopHow to organise an International Office

15:30 - 17:00

Celebration: 50 Years of Internationalisation at Aarhus University


Wednesday 5 October

Venue: Mogens Zieler Stuen, Building 1422 - Fredrik Nielsens Vej 2, 8000 Aarhus C 

8:45 - 12:15

Recruting International Students

Presentation Migration patterns of international students
By Lene Birkegaard Pedersen and Rainier Jazmin,
International Coordinators, Aarhus BSS International 
PresentationThe extraordinary welcome of international students
By Thomas Vovemod Lütken, the Warm Welcome Society
PresentationWorking with alumni
By Corey Morris, Alumni Relations Manager, Aarhus BSS International

12:15 - 13:00


13:00 - 16:00

Sending Students Abroad

PresentationStudent personality types and the advantages and challenges they bring 
By Lotte Skovborg, International Adviser
PresentationMotivating students who are less inclined to study abroad       
By Merete Christensen, International Coordinator, Faculty of Science and Technology
and Anna Kronborg Bell, International Coordinator, Faculty of Health
WorkshopHow to encourage students to study abroad

19:00 - late

Dinner at ARoS (Aarhus Art Museum)


Thursday 6 October

Venue (morning): Conference Room 1, the International Centre, Bulding 1650, Hoegh-Guldbergs Gade 4, 8000 Aarhus C

8:45 - 11:00

Visit to the International Centre

Group discussionCompilation of inspiration from the past days   
By all participants
LectureThe Danish language
By Lærdansk          

11:00 - 14:00

Free time and visit to faculty / department of choice

Lunch packs will be provided

14:00 - 15:00

Campus Tour leaving from the International Centre

15:00 - 19:00

AU Study Abroad Fair

Venue: Lakeside Lecture Theatres, Building 1251, Bartholins Allé 3, 8000 Aarhus C


Friday 7 October

9:30 - 12:00           

Visit to MOMU (Moesgaard Museum)                                          


Take bus #18 direction "Moesgård" at 9.22. The bus leaves from Park Allé (same side as the tower of the Town Hall)


How to apply?

To register for AU Staff Training Week, please fill in our application form and send it to

Registration will be open from 20 May - 24 June 2016.

Registration deadline: 24 June 2016.

After the deadline, we will review all applications. In case there are more than 30 applicants, we will make a selection based on diversity and relationship to AU. All applicants will receive a reply no later than 1 July 2016.

Practical matters

Travelling to Aarhus

You can travel to Aarhus via one of the airports in Denmark (Copenhagen, Billund, Aarhus, Karup) or by train or bus. Find more information on travelling to Denmark.


Aarhus has a wide selection of hotels to choose from, ranging from hostels to luxury hotels. Depending on price and location, there are several great hotels in the center of Aarhus.

We have arranged for discounted prices for participants in the AU Staff Training Week at two hotels in the city centre:

  • Hotel Guldsmeden
    • Location: Latin quarter (nice old neighbourhood with small speciality shops and restaurants). 
    • Discounted price: 995 DKK (single)/1245 DKK (double) pr. night including breakfast for participants in AU Staff Training Week.
    • When booking please make sure to inform the hotel, that you are participating in the AU Staff Training Week to make sure you get the discounted price.
  • Hotel Radisson Blue Scandinavia
    • Location: close to the city hall and Music house of Aarhus
    • Discounted price: 995 DKK pr. night including breakfast for participants in AU Staff Training Week.
    • When booking please use this link to make sure you get the discounted price.

Budget hotels:




Cycling is the easiest way to get around in Aarhus. Everything is reachable within cycling distance and you can find bike facilities everywhere. It is possible to rent a bicycle for a shorter stay in Aarhus. Companies such as bikes4rent offer a wide selection of bikes for rent. Need a bike? Then, read detailed information about bike rental companies.


  • City buses

Midttrafik – the municipal bus company – runs the yellow buses in the city. The bus route number is indicated at the front and the back of the bus and the destination is displayed at the front and above the rear door. Aarhus is the only city in Denmark where passengers enter through the back door and exit through the front.

Every bus is equipped with a ticket machine and a validation machine at the back of the bus. You can purchase single and multi-ride tickets.

Night buses operate after hours and run every hour. They are double the price of a regular fare, which means that if you are riding with a multi-ride ticket, you must stamp it twice. Be sure to check the schedule since there are only a few bus routes at night and most only operate until 03.00 in the morning and do not run all year round. Read more details about travelling by bus in Aarhus

  • Regional buses

Regional buses are run by the five regional bus companies in Denmark. The busses are usually blue. You enter the bus at the front and you can buy your ticket from the bus driver.


We encourage you to arrive no later than Monday, October 3 in the afternoon. We will host a welcoming reception on Monday evening (5pm-7pm). After the application deadline, the chosen participants will receive more detailed information about the event.


We will host a sightseeing trip on Friday, October 7 and hope you will join us for this. In the registration form, we ask you to indicate if you will participate in this event. Please take this into account when booking your travels.


In Denmark, the currency is Danish kroner. We do not use Euros. Most shops, restaurants etc. take visa or mastercard and there are ATM's available both in the city centre and on campus.

Erasmus Grant

You might be eligible to apply for a grant via the ERASMUS + STAFF MOBILITY FOR TRAINING. Please check with your home university regarding this.


The AU Staff Training Week is free of charge and the following is provided by Aarhus University:

  • Welcome reception with snacks and drinks;
  • Lunch on Tuesday, Wednesday and Thursday;
  • Coffee breaks during the day on Tuesday and Wednesday;
  • Dinner at Aros Art Museum on Wednesday evening including a visit to the museum;
  • Sightseeing trip to Moesgaard Museum on Friday.

If you have questions you are always welcome to contact us.

Date:3 - 7 October 2016
Place:Aarhus, Denmark
Target:All university employees who work within the field of internationalisation.
Organisers:International Office, Aarhus BSS, Faculty of Arts, Faculty of Health and Faculty of Science and Technology

*Participants bear the costs for individual expenses, travel and accommodation.