Admission for AU students - own study program

How to apply for courses offered by your own study program at AU

As an AU student applying for AU Summer University courses offered by your own study program you must apply for the course by using the STADS self-service online at mit.au.dk (Selvbetjeningen). You need to register for courses as you would for course registration in the fall semester and in the spring. 

When applying you are not automatically accepted into the course as acceptance is based on a number of criteria that can only be fully assessed once all applications are received. Approximately one month after the application deadline we will inform you directly if you have been admitted into the course. If you have not been admitted into the course, we will do our best to offer an alternative.

This year the application period for AU Summer University courses is: 

Law students: 1 November-7 November 2017

All other AU students: 1 December 2016 - 15 March 2018

Please keep in mind that the AU Summer University courses follow the same rules as semester courses. This is important if you for example want to cancel your registration.

Requirements

  • The course is automatically approved/offered by your study programme
  • You need to have room for the course in your study programme (Please note that in the vast majority of degree programmes you cannot have more than a total of 180 credits in your Bachelor's programme and 120 credits in your Master's programme).   
  • You need to have room for the course within the course group that the course is offered (e.g. HUM-fag or Profilfag for Arts students or Electives for BSS students).

In addition, it is important that you read the information on areas with special application procedures below.

Specific application information for students from:

AU School of Engineering:

In order to apply for the course "Summer School Wind Power" you must apply in the AU Summer University application system and not in Stads (please note that the two courses will only open for application 1 December 2017 - 15 March 2018). If you are accepted into the course, you will be registered in Stads by us.

When you apply via the online application system you must choose “AU Student” when selecting Student Type.

You will need to upload a letter of motivation.

You will also be asked to upload a pre-approval for the course. Students in the following programmes: Bachelor's Degree Programme in Mechanical Engineering, Bachelor's Degree Programme in Electrical Energy Technology, Bachelor's Degree Programme in Mechanical Engineering and Bachelor's Degree Programme in Electrical Power Engineering can upload a transcript of records from Stads instead.

Aarhus University students in all other programmes will need to upload a pre-approval (or approved study contract).

 

In order to apply for the course "Health Tech Innovation" you must apply in the AU Summer University application system and not in Stads (please note that the two courses will only open for application 1 December 2017 - 15 March 2018). If you are accepted into the course, you will be registered in Stads by us.

When you apply via the online application system you must choose “AU Student” when selecting Student Type.

You will need to upload a letter of motivation.

You will also be asked to upload a pre-approval for the course. Students in the following programmes:

Bachelor's Degree Programme in Healthcare Technology EngineeringRelated educationsBachelor's Degree Programme in Information Technology, Bachelor's Degree Programme in Mechanical Engineering, Bachelor's Degree Programme in Mechanical Engineering, Bachelor's Degree Programme in Electronic Engineering, Bachelor's Degree Programme in Electronics can upload a transcript of records from Stads instead.

Aarhus University students in all other programmes will need to upload a pre-approval (or approved study contract).

 

Arts:

The following courses are approved as Profile Elective:

Profile Electives Summer 2017

If you have already completed you Profile Subject you need to apply your study board for a pre-approval to take the course as a credit module. Read more about this here.

 

The following summer courses are approved as Humanities Elective (HUM-fag):

Humanities Electives Summer 2017

If you have already completed you HUM subject you need to apply your study board for a pre-approval to take the course as a credit module. Read more about this here.

Documentation

You do not need any documentation if you can register for the course via the STADS self-service. However, please note that the registration needs to be complete and approved by Stads before we can process it. If your registration is rejected by Stads it is because you cannot register for the course via the Stads self-service and you may have to apply with a pre-approval.

NB! A rejected attempt to register via stads does not count as an application and will not be taken into consideration when distributing the seats. It is therefore important that you contact us, if your registration in Stads is rejected, so that we can assist you. 

Deadlines - Application and withdrawal

Application

1 December 2017 - 15 March 2018.

Please be aware that the AU Summer University courses follow the same rules as semester courses. This is important if you change your mind regarding participation, get ill during the course etc.

Withdrawal deadlines

AU Summer University courses follow the same rules as semester courses. 

Rules for withdrawing from a course are determined by your Study Board. If you have doubts regarding your the rules related to withdrawing from a course, please contact your student administration.

FAQ for AU students

I'm a BA student expecting to finish my BA programme in the spring/early summer 2016 and planning to enroll in my MA afterward. Can I register for MA level summer courses that are part of my future MA program?

In order to be admitted into a Master's level course, you need to apply using these two steps:

1. Apply for an exemption at your Board of Studies, asking to be temporarily admitted into your Master's degree programme in order to be admitted into a summer course. You are not guaranteed to have a temporary admission - the Board of Studies will make an individual assessment of your application.

2. Apply for admission to the course in the AU Summer University Application System - from the 1st-7th of May 2017. Choose "AU Student" as your student type. Make sure to submit the receipt from your application for temporary admission to your Master's programme as well.   

When you receive the exemption you need to upload it to the application.

Please note that students already fully admitted to their Master's degree programme will have first claim to courses with more applicants than seats rather than students who have only been temporarily admitted. This is also why bachelor students must wait to apply for master courses untill the May application round. 

I can see the course in https://mit.au.dk but my registration is being rejected.

Please check if you still have available ECTS within the course group that the course is part of. If this is the reason you can consider applying with a pre-approval - read more here. you can consider applying with a pre-approval - read more here.

I cannot find my summer course in the STADS self-service?

Firstly, double check that the course is offered by your study programme and that you have the required room in your study programme. Also check that your study programmes are not part of the few exceptions that cannot register via the self-service system. If both are OK, you can contact us via summeruniversity@au.dk and we will check up on it.

If the course is not offered by your study programme, you can apply for a pre-approval that will allow you to take the course as a credit module instead. You will need to apply for the pre-approval at your own board of studies before applying for admission. You can read more about applying for summer courses with a pre-approval here.

If you do not have the room in your study programme and/or you do not want to have the course transferred into your study programme, you can choose to take the course as a 'Tomplads' student - in this case you will have to pay a participation fee. You can read more about taking courses as a 'Tomplads' student here.

How are seats for the courses allocated?

Please note that, unless otherwise announced in the course description found in the course catalogue, seats in any given course will be distributed to the following groups in descending order:

  • Aarhus University students from primary program or related education (see course catalogue)
  • Aarhus University students from any other study program
  • Students from other Danish universities applying to take the course as a credit module as well as students  nominated through an exchange agreement or other partnership agreement
  • Freemovers and other Danish applicants (Tomplads)

Within these groups the seats will distributed as described in the course description.

D/�

Why do some students have to apply via mit.au.dk while others have to apply via the AU Summer University online application system?

AU students applying for a course that is offered by their study programme can register via mit.au.dk the same way they would for courses offered in the spring and fall semesters.

AU students applying for courses that needs an individual pre-approval, as well as international students and students coming from other Danish Universities, need to be registered manually in Stads. Our summer courses have a proportionally larger amount of these types of students all requiring extra documentation and info. the AU Summer University online application system allows us to keep track of this documentation until we are ready to register the admitted students into Stads.

What if I wish to apply for a course offered by my own study programme as well as one that I need a pre-approval for?

AU students who wish to apply for a course offered by their own study prgramme as well as one that they need a pre-approval for will need to submit two applications. One application in the selfservice (for the course offered by their own study programme) and one applicaiton in the AU Summer University online application system for the course that they need a pre-approval for.

Guide to self-service registration forms BSc and MSc students

You can take a maximum of 20 ects points at Summer University, but only one course per term. Each term has its own registration form. You can prioritize up to two courses in each term. Remember to check for important notifications for some courses in the column "info" in the self-service. 

How to apply for 1 course: Prioritize minimum one and maximum two courses in one term, or add a 1st priority in one term and a 2nd priority in another term (by using both forms).

How to apply for 2 courses: Add minimum one 1st priority in each term, by using both forms.

Adding a first priority in each term means that you want to take two courses and we will automatically sign you up for two courses, so do not do this unless you want two courses!

FAQ BSS registration forms

Why can I not prioritize more than 2 courses in each term, I desperately need one course because I am going on an internship/exchange!?

Don’t worry! We will contact you by the end of April if you don’t get any of your two priorities, with a list of vacant courses you can then choose from. We have never experienced that an MSc or BSc student has not been able to take the wanted amount of ECTS points at Summer University and by far the most students are allocated their first or second priority.

Okay then, but just to be sure to get a course I will add two priorities in each term, this way I technically have four priorities and will get a course either way!?

No, this will not be a smart solution if you only need one course. If you have more than one first priority we will automatically assume that this is because you need two courses and we will then enroll you in two courses. Once enrolled in a course you will need to apply for an exemption from the study board, which can take several weeks and a heavy paper workload, in order to be able to cancel your registration for the course you don’t need.

My first priority is in one term, but my second priority is in another term, what do I do?

No problem! The system can handle that. Just apply for your 1st priority by using the correct form for the term and then go to the next form and add your 2nd priority (without stating a 1st priority in the same term as your 2nd priority).

Is it first come-first served?

No, none of the MSc/BSc courses are first-come-first served. You can read how seats for specific courses are allocated in the course catalogue. 

Can I change/cancel my registration?

You can change or cancel your course choice as long as the registration form is open. It will be open from December 1st – March 15th. After this date you won’t be able to change your course choice and, if allocated a course, you can only de-register as per the same rules that apply to regular semester courses (check your study portal if in doubt about the rules).

Newsletter